Sample & RFQ Process
A clearer sample process for private label cosmetic buyers.
A strong RFQ helps us quote the right formula route, packaging option, sample plan and document scope instead of sending a generic catalog reply.
Process
From first brief to pre-production approval.
Brief
Share product type, target market, channel, benchmark, quantity, timeline and packaging goal.
Route
Choose ready base, semi-custom or custom development based on risk, timing and differentiation.
Quote
Review formula, component, decoration, carton, document and MOQ assumptions before sampling.
Sample
Prepare initial samples with texture, scent, shade, packaging or fill-volume notes where relevant.
Adjust
Record feedback on texture, fragrance, color, payoff, pump output, label fit or packaging feel.
Artwork
Confirm label, carton, dieline, print method, barcode area and destination language needs.
Approve
Lock formula, reference sample, packaging spec, artwork and inspection plan before bulk order.
Produce
Move into purchase order, production schedule, batch records, inspection and shipment release.
RFQ Inputs
What buyers should send for an accurate quote.
| RFQ Field | Helpful Detail | Why Buyers Include It |
|---|---|---|
| Product and benchmark | Format, texture, shade, scent, ingredient direction and reference product. | Helps identify ready-base, semi-custom or custom development path. |
| Market and channel | Destination country, Amazon, DTC, retail, spa, salon, hotel or distributor channel. | Influences label, packaging, document and shipment planning. |
| Quantity and forecast | First order quantity, SKU count, shade count and expected reorder pattern. | Clarifies MOQ drivers and whether packaging sourcing is practical. |
| Packaging | Fill volume, component type, decoration method, carton need and artwork status. | Often determines real cost, lead time and sample proof requirements. |
| Documents | INCI, spec, COA, SDS/MSDS, artwork dieline, stability, compatibility or export needs. | Prevents late-stage delays before import, retail review or shipment. |
Sample Control
Keep sample feedback specific so development stays efficient.
Clear feedback is more useful than broad preferences. Buyers should compare samples against a benchmark and identify which details matter for approval.
Useful feedback examples
- Texture is too rich, target faster absorption and lighter after-feel.
- Shade is too warm, move closer to the physical reference sample.
- Fragrance should be lower, cleaner or fragrance-free for sensitive positioning.
- Pump output, cap fit, tube softness or label adhesion needs adjustment.
- Carton finish should match the retail price point and shipping method.
Ready To Send
A focused RFQ gets a faster product shortlist.
Send product category, benchmark, target market, quantity, packaging idea and launch timing. We will recommend a practical sample route and quote assumptions.